Published June 2026 · By Willkin Green Coffee (PT Global Wills Sejahtera)
Importing green coffee from Indonesia requires a specific set of export and shipping documents. This guide explains every document — who issues it, what it certifies, and when your customs agent will need it. Understanding these documents upfront reduces delays and helps you evaluate supplier competence.
| Document | Issued By | Purpose | Required For |
|---|---|---|---|
| Commercial Invoice | Exporter (Willkin / PT) | Declares goods, value, buyer/seller | All shipments |
| Packing List | Exporter | Itemizes bags, weight, marks | All shipments |
| Bill of Lading (B/L) | Shipping line | Title document for the cargo | All sea freight |
| Certificate of Origin (COO) | KADIN (Chamber of Commerce) | Certifies Indonesia as origin country | Most import markets (tariff purposes) |
| Phytosanitary Certificate | BARANTAN (Quarantine Agency) | Plant health clearance; no pests/disease | All agricultural exports; legally mandatory |
| Health Certificate | Ministry of Trade / BPOM | Food safety compliance | EU, Australia, some Asian markets |
| Fumigation Certificate | Licensed fumigator | Certifies container treated for pests | Australia, New Zealand, USA (varies) |
| Weight Certificate | Surveyor (e.g., SGS, Sucofindo) | Independent weight verification | Optional; used to settle disputes |
| Quality/Grading Certificate | Exporter lab or third-party | Confirms SNI grade, moisture, defects | Premium buyers; some contracts require it |
| Insurance Certificate | Insurer (buyer or seller) | Cargo insurance coverage | CIF terms; optional FOB |
| EUR.1 / Form A | Customs / KADIN | GSP tariff preference certificate | EU, UK, Japan (if claiming GSP reduction) |
Prepared by the exporter. Must include: exporter and importer full legal names, commodity (HS code for green coffee: 0901.11.00 or 0901.12.00), unit price, total value, payment terms (e.g., T/T 30/70), and Incoterms (FOB, CIF, etc.). Customs uses this to assess import duty.
Issued by BARANTAN (Badan Karantina Pertanian) per shipment. Without this, the cargo cannot legally leave Indonesia. It confirms the green coffee lot passed plant quarantine inspection — no live pests, disease, or prohibited soil contamination. Most destination countries require this for plant-based commodities.
Issued by the Indonesian Chamber of Commerce (KADIN) or Ministry of Trade. Used by customs in the destination country to confirm the goods originate from Indonesia. Critical for claiming preferential tariff rates (e.g., GSP, ASEAN trade agreements). The EU, UK, Japan, and Australia all have Indonesia-specific preferential tariff schedules for green coffee.
A specific COO format used to claim EU GSP (Generalised Scheme of Preferences) tariff reduction. Green coffee (HS 0901.11) may attract 0% or reduced duty under the EU's GSP+ scheme if Indonesia qualifies for the relevant year. Check the EU's GSP beneficiary list annually.
Required by Australia (DAFF), New Zealand (MPI), and some US import programs. The container must be fumigated (typically methyl bromide or alternatives) before or after loading. The licensed fumigator issues a certificate stating the agent used, concentration, and treatment date.
Required by the EU (for food safety compliance under Regulation 852/2004), Australia (FSANZ), and some Middle Eastern markets. Confirms the product meets food safety standards and was handled in a registered food-grade facility.
| Stage | Document Prepared | Who Prepares It |
|---|---|---|
| Pre-shipment | Commercial Invoice, Packing List, Quality Certificate | Exporter |
| Before loading | Phytosanitary Certificate, Health Certificate, Fumigation Certificate | BARANTAN, fumigator |
| At loading | Bill of Lading | Shipping line |
| Post-loading | COO / EUR.1, Insurance Certificate | KADIN, insurer |
| Sent to buyer | Full document set via courier or bank (LC) | Exporter |
| HS Code | Description |
|---|---|
| 0901.11.00 | Coffee, not roasted, not decaffeinated |
| 0901.12.00 | Coffee, not roasted, decaffeinated |
| 0901.21.00 | Coffee, roasted, not decaffeinated (for reference) |