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Indonesia Green Coffee Export — Documentation Guide

Coffee Export Documents
Indonesia — Complete Importer Guide

Everything roasters and importers need to know about Indonesia green coffee export documentation. All 8 required documents explained — who issues them, what they cover, how long they take, and what your customs authority will check.

✓ 8 Required Documents ✓ Willkin Prepares All Docs ✓ Valid for US, EU, AU, JP, Middle East ✓ Digital + Original Copies

📋 Quick Summary: Who Prepares Each Document

Documents 1–4 (Phytosanitary, CoO, Health Certificate, Fumigation) are arranged by Willkin with Indonesian government agencies. Document 5 (Bill of Lading) is issued by the shipping line. Documents 6–8 (Commercial Invoice, Packing List, Certificate of Weight) are prepared by Willkin. You receive digital copies before departure and originals via courier or with shipping documents.

The 8 Required Export Documents for Indonesia Green Coffee

1
Phytosanitary Certificate
Issued by: BARANTAN (Agricultural Quarantine Agency)
The most critical document in any agricultural export. Certifies that the green coffee beans have been inspected by Indonesian quarantine inspectors and are free of pests, diseases, soil, and plant debris. Required at destination customs before goods can be released. All countries require this for coffee imports.
Issued by:BARANTAN (Badan Karantina Pertanian)
Timeframe:3–7 days (physical inspection required)
Valid for:One shipment (per B/L)
Required:All destination countries
Mandatory — All Countries
2
Certificate of Origin (ICO Form)
Issued by: Ministry of Trade (Kemendag RI)
The ICO Certificate of Origin (Form ICO) certifies that the coffee originates from Indonesia, an ICO member country. Used by importing nations for trade data, import licensing, and tariff qualification. Different from a general CoO — this ICO Form is specific to coffee and fulfills ICO reporting requirements.
Issued by:Kementerian Perdagangan RI (Ministry of Trade)
Timeframe:2–5 business days
ICO number:Included for ICO-member importers
Required:Most countries; mandatory for EU, USA, Japan
Mandatory — ICO Member Countries
3
Health Certificate
Issued by: BPOM (Indonesian FDA)
Issued by BPOM (Badan Pengawas Obat dan Makanan — Indonesia's food safety authority). Confirms the green coffee meets Indonesian food safety and hygiene standards for export. Some importing countries — particularly in Europe and the Middle East — require this document at customs inspection.
Issued by:BPOM (Badan Pengawas Obat dan Makanan)
Timeframe:3–7 business days
Coverage:Microbiological and chemical safety
Required:EU, Middle East, some Asian countries
Required — EU, Middle East, Asia
4
Fumigation Certificate
Issued by: Licensed fumigation company
Documents that the coffee consignment has been treated with a fumigant (typically methyl bromide or phosphine gas) to eliminate storage pests such as coffee berry borer or grain weevil. Required by many importing countries before customs clearance. Fumigation is performed at the warehouse before stuffing into container.
Treatment:Methyl Bromide or Phosphine Gas
Timeframe:24–48 hours after treatment
Issued by:Licensed fumigation company (ISPM15)
Required:USA (USDA-APHIS), Australia, Japan
Required — USA, Australia, Japan
5
Bill of Lading (B/L)
Issued by: Shipping Line (MSC, Maersk, Evergreen, etc.)
The primary transport document in international trade. The B/L is a contract between the shipper and shipping line, a receipt of cargo, and — most importantly — a document of title to the goods. Presenting the original B/L at the destination port is what releases your cargo from the shipping line. Willkin coordinates with the freight forwarder to ensure the B/L is issued correctly.
Issued by:Shipping line (via freight forwarder)
Timing:After vessel departure (within 3–5 days)
Types:Original (3 originals) or Express/Telex Release
Required:All shipments
Mandatory — All Countries
6
Commercial Invoice
Issued by: Willkin (Exporter)
Prepared by Willkin as the exporter. States the buyer and seller details, description of goods (origin, grade, quantity), unit price, total value, Incoterm, and payment terms. Customs in the importing country use this to assess customs duties and taxes. Must match the B/L and Packing List exactly.
Issued by:PT Global Wills Sejahtera (Willkin)
Currency:USD (standard for green coffee trade)
Required:All shipments (customs valuation)
Mandatory — All Countries
7
Packing List
Issued by: Willkin (Exporter)
Details every bag in the shipment: number of bags, lot numbers, net weight, gross weight, bag type (jute / GrainPro), container number, and seal number. Used by customs for physical inspection planning, by the importer for quality checking on arrival, and by the insurance company for claims. Prepared by Willkin and updated after final packing and weighing.
Issued by:PT Global Wills Sejahtera (Willkin)
Contents:Bag count, lot numbers, container/seal
Required:All shipments
Mandatory — All Countries
8
Certificate of Weight / Survey Report
Issued by: Independent Surveyor (Sucofindo, SGS, etc.)
Issued by an independent third-party surveyor (such as Sucofindo or SGS) at the port of loading. Confirms that the actual net weight of the shipment matches the Commercial Invoice and Packing List. Provides protection for both buyer and seller in case of weight disputes on arrival. Also used by cargo insurance companies for claims.
Issued by:Sucofindo, SGS, or equivalent surveyor
Timing:At port of loading, before stuffing
Required:Recommended for all orders; mandatory for L/C
Recommended / L/C Required

Document Preparation Timeline

From the time your order is confirmed and coffee is packed, here's how the documentation timeline unfolds before shipment departs.

1
Order Confirmed — Commercial Invoice & Packing List Drafted
Willkin prepares the Commercial Invoice and Packing List immediately after order confirmation and proforma invoice acceptance. These are sent to you for verification before any government document is requested.
Day 1–2
2
Fumigation Arranged at Warehouse
After coffee is packed into bags and weighed, fumigation is performed at the warehouse by a licensed company. The Fumigation Certificate is issued 24–48 hours after treatment is complete.
Day 3–5
3
BARANTAN Inspection → Phytosanitary Certificate
BARANTAN inspectors visit the warehouse to physically inspect the coffee. They check for pests, moisture issues, and contaminants. After passing, the Phytosanitary Certificate is issued (usually 3–5 working days from application).
Day 4–8
4
Ministry of Trade → ICO Certificate of Origin
The ICO Form CoO is applied for at Kementerian Perdagangan (Ministry of Trade). Requires the Commercial Invoice, Packing List, and confirmation of export registration. Issued in 2–5 business days.
Day 5–9
5
BPOM → Health Certificate (if required)
If your destination country (EU, Middle East) requires the Health Certificate, this is applied for at BPOM simultaneously with step 4. Takes 3–7 business days. Willkin will confirm whether your country requires this at order stage.
Day 5–10
6
Container Stuffing + Weight Survey
Coffee is loaded into the container. A Sucofindo or SGS surveyor witnesses the stuffing and confirms the final weight. The Certificate of Weight is issued on the same day or next working day.
Day 10–12
7
Vessel Departs — Bill of Lading Issued
After the vessel departs, the shipping line issues the Bill of Lading (3–5 business days after departure). Willkin sends you all document scans digitally at this point. Original documents follow by DHL courier.
Day 14–18 total (departure + B/L issuance)

Required Documents by Destination Country

Different importing countries have different documentary requirements. Here's a quick reference for Indonesia's top coffee export markets.

Country Phytosanitary ICO CoO Health Cert Fumigation B/L
🇺🇸 United States✓ Required✓ Required—✓ USDA-APHIS✓
🇩🇪 Germany / EU✓ Required✓ Required✓ Required—✓
🇯🇵 Japan✓ Required✓ RequiredSometimes✓ Required✓
🇦🇺 Australia✓ Required✓ Required—✓ DAFF req'd✓
🇸🇦 Saudi Arabia✓ Required✓ Required✓ RequiredSometimes✓
🇨🇳 China✓ Required✓ Required✓ Required✓ Required✓
🇲🇾 Malaysia✓ RequiredRecommended——✓
🇰🇷 South Korea✓ Required✓ RequiredSometimesSometimes✓
🇮🇳 India✓ Required✓ Required——✓
🇬🇧 United Kingdom✓ Required✓ Required✓ Required—✓

Note: Requirements may change. Willkin confirms specific document requirements for your country at order stage.

FAQ — Indonesia Coffee Export Documents

What documents are required to import green coffee from Indonesia?
The 8 standard documents are: (1) Phytosanitary Certificate (BARANTAN), (2) ICO Certificate of Origin (Ministry of Trade), (3) Health Certificate (BPOM) — if required by destination, (4) Fumigation Certificate — if required by destination, (5) Bill of Lading (shipping line), (6) Commercial Invoice, (7) Packing List, and (8) Certificate of Weight/Survey Report. Willkin prepares and coordinates all of these as part of our export service.
Does Willkin handle all the export document preparation?
Yes. Willkin coordinates with BARANTAN, BPOM, the Ministry of Trade, and our freight forwarder to prepare all required export documents. You don't need to engage with Indonesian government agencies yourself. We send you digital copies of all documents in advance, with originals via courier (DHL) or included in your shipping documents package from the freight forwarder.
What is the Phytosanitary Certificate for Indonesia coffee?
The Phytosanitary Certificate is issued by BARANTAN (Badan Karantina Pertanian — Indonesian Agricultural Quarantine Agency). It is a mandatory document that confirms the green coffee beans have been inspected by Indonesian quarantine officers and are free from pests and plant diseases. All destination countries require this document; it is presented to the importing country's customs/biosecurity authority on arrival (e.g., USDA-APHIS in the USA, DAFF in Australia, EFSA in the EU).
How long does document preparation take before shipment?
From order confirmation to ready-to-ship typically takes 7–14 days, accounting for all government document processing. This is the main reason lead time for Indonesia green coffee is 2–4 weeks before the vessel departs. We start document applications as early as possible in parallel to minimize delays.
Is a Letter of Credit (L/C) supported, and what additional documents are needed?
Yes, we support Letter of Credit (L/C) payment terms. For L/C shipments, a Certificate of Weight from an independent surveyor (Sucofindo or SGS) is mandatory and presented to the bank alongside the B/L, Commercial Invoice, Packing List, and all government certificates. Please inform us if your bank has specific L/C documentary requirements so we can prepare accordingly.

Need Indonesia Coffee Export Documents Explained for Your Country?

Contact us via WhatsApp and tell us your destination country. We'll confirm exactly which documents are required and walk you through our documentation process.

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Full Import Guide → Indonesia Coffee Exporter → Supplier Info → Wholesale Guide → FOB Price Guide →